CNI Conversations – November podcast available

The podcast of the Nov. 17 CNI Conversations session is now available at http://conversations.cni.org/ (to subscribe to the audio feed add http://conversations.cni.org/feed to iTunes, or any podcatcher). During this session, CNI Executive Director Clifford Lynch previews the plenary sessions and some of the project briefings to be presented at the upcoming CNI Fall Membership Meeting, and he discusses the 2011 Personal Digital Archiving Conference, as well as LC’s recent invitational NDIIPP meeting on citizen journalism.  Associate Director Joan Lippincott reports on the PKAL Learning Spaces Collaboratory, and questions asked during the call include a recent New York Times article on digital humanities and the recent Internet2 meeting.

About CNI Conversations

CNI Conversations provides an opportunity for individuals from member institutions and organizations to talk to CNI Director Clifford Lynch and others; currently the events take place in audio-conference format. Questions and discussion are invited and encouraged. Real-time participation in CNI Conversations requires pre-registration, which is open only to those at member institutions and organizations; if you are interested in participating in CNI Conversations, please contact Jackie Eudell at jackie@cni.org. We plan to continue to make audio or other records of these exchanges generally available after the event.

For questions or comments related to CNI Conversations, please contact CNI Associate Executive Director Joan Lippincott at joan@cni.org.

Archiving 2010 Call for Papers Announced

CNI is pleased to be serving as a cooperating organization for this conference again this year.


IS&T is pleased to announce the Archiving 2011 Call for Papers.

The deadline for submitting presentation abstracts for Archiving 2011 to be held May 16-19, 2011 in Salt Lake City, Utah, is October 17, 2010. A PDF of the Call for Papers can be found at www.imaging.org/ist/conferences/archiving

The IS&T Archiving Conference brings together a unique community of imaging novices and experts from libraries, archives, records management, and information technology institutions to discuss and explore the expanding field of digital archiving and preservation. Attendees from around the world represent industry, academia, governments, and cultural heritage institutions. The conference presents the latest research results on archiving, provides a forum to explore new strategies and policies, and reports on successful projects that can serve as benchmarks in the field. Archiving 2011 is a blend of invited focal papers, keynote talks, and refereed oral and interactive display presentations. Prospective authors are invited to submit oral and interactive presentations by the October 17th deadline.

Proposed program topics include:
· Preservation of and Access to Digital Assets
Strategies and tools for dealing with file format obsolescence
Metadata for preservation and discovery
Collaboration and cooperatives in digital preservation
Digital curation micro-services and modularity
Design, development, audio and certification of trusted repositories
· Technical Processes: Imaging, Metadata Creation, Workflow
Effective imaging methodologies & processes
Indexing items for specialized audiences
Crowd-sourcing metadata creation
Archival file formats and compression
Color management in capture and display
· Digital Curation
Prioritizing collections for digital archiving
Intellectual property rights management
Models for funding and sustaining digital collections
Digital curation education and training
Content authentication of digital assets
Please feel free to contact me with any questions. We hope to see you there.

Best regards,

Diana Gonzalez
IS&T Conference Program Manager
703/642-9090 x 106

Outputs from the European Union’s PARSE.insight Scientific Data Management Project

The announcement below summarizes a range of useful material on European Union level work on scientific data management and preservation that has been produced as a result of a project called PARSE.Insight.

Clifford Lynch
Director, CNI


After two years of research, the European project PARSE.Insight held its final symposium on 25 June 2010. The project results were received with enthusiasm by Brussels’ EC representative Carlos Morais-Pires who stated to be ‘very happy to have facts about the situation in research and to receive recommendations for the science data infrastructure in Europe’.

Ten major insights in research were presented, amongst these major gaps between European countries in how to deal with research data and researchers’ reluctance to share their data while they certainly want others’ data. These findings were enforced by the outcomes of three case studies in High-Energy Physics, Earth Observation and Social Sciences and Humanities.

In conjunction with these insights the final roadmap for a science data infrastructure in Europe has been published. Aside from technical aspects this also addresses organisational as well as social aspects such as incentives for researchers to increase their willingness to share their data. Furthermore, the gap analysis tool was presented which helps analysts to find weak spots and contradictions in stakeholder communities.

Please visit our website for downloading the PARSE.Insight reports:

Apart from these documents, PARSE.Insight created an online visualisation of actors putting effort in digital preservation. This Interactive Map is a first attempt to give an overview of who is playing an important role in research to digital preservation. Via this map researchers, data managers, publishers, funders and other stakeholders that would like to learn more about best practices in preservation can look for an organisation in their country or discipline.

On behalf of the project team,

David Giaretta

About PARSE.insight
PARSE.Insight was a two-year project co-funded by the European Union under the Seventh Framework Programme. It is concerned with the preservation of digital information in science, from primary data through analysis to the final publications resulting from the research. The problem is how to safeguard this valuable digital material over time, to ensure that it is accessible, usable and understandable in future. The rapid pace of change in information technology threatens media, file formats and software with obsolescence, and changing concepts and terminology also mean that, even if data can be read, it might not be correctly interpreted by future generations.
Many initiatives are already under way in this area. Therefore, PARSE.Insight aimed to develop a roadmap and recommendations for developing the science data infrastructure in order to maintain the long-term accessibility and usability of scientific digital information in Europe. The project conducted surveys and in-depth case studies of different scientific disciplines and stakeholders and based its results on these findings, as well as knowledge of ongoing developments.
The consortium consists of the Science and Technology Facilities Council (STFC, coordination), National Library of the Netherlands (KB), German National Library (DNB), Max Planck Gesellschaft (MPG), International Association of Scientific, Technical and Medical Publishers (STM), European Space Agency ESRIN (ESA), FernUniversitat in Hagen (FUH), European Organization for Nuclear Research (CERN) and Georg-August-Universitat Gottingen Stiftung Oeffentlichen Rechts (UGOE).
PARSE.Insight is closely linked to the Alliance for Permanent Access to the Records of Science (http://www.alliancepermanentaccess.eu/). The output from the project is intended to guide the European Commission’s strategy about research infrastructure.

New CNI Videos: Lives Documented Digitally & DuraCloud

New videos from CNI’s spring meeting are available on the CNI YouTube (http://www.youtube.com/cnivideo) and Vimeo (http://vimeo.com/channels/cni) channels:

  • As Lives are Documented Digitally: Strategies for Cultural Memory Organizations, by CNI director Clifford Lynch
  • DuraCloud: Preservation Infrastructure in the Cloud, by Andrew Woods of DuraSpace

More videos from CNI’s April membership meeting will be announced soon. Subscribe to either channel feed to receive automatic updates when new material is available.

NRC Board on Research Data and Information Symposium, June 3, 2010

Paul Uhlir has asked me to share this invitation to a very interesting symposium that’s being held in conjunction with the US National Research Council’s Board on Research Data and Information’s meeting on June 3 and 4 in Washington DC. Some of you may recall that Paul gave a CNI briefing recently on the work of the Board, which is involved in many policy areas related to research data management that are central to the CNI agenda; you can find extensive background on the Board’s work at http://www.nationalacademies.org/brdi

Clifford Lynch
Director, CNI

Dear Colleagues,

Below is an invitation to a public symposium organized by the NRC Board on Research Data and Information (BRDI). Please distribute this invitation to others you think may be interested. Additional information about the meeting logistics may be found at: clevey.


Paul Uhlir
Director, BRDI


Sponsored by the
Board on Research Data and Information

National Research Council
Thursday, June 3, 2010, 4:00-6:15 p.m.
USDA Waugh Meeting Room, 3rd Floor
1800 M Street NW, South Lobby

In recent years, a great deal of attention has been devoted to the role of different libraries in the federal government, university, and research institute context with regard to the potential long-term preservation, management, and provision of scientific data, and related support of services and applications for publicly-funded research. This has come at a time of rapid technological change, an enormous and accelerating increase in the amount of scientific data that is being generated, and intense financial pressures on libraries.

The institutional roles of libraries in the management and support of scientific data activities for research and for the broader society are one important area of focus for the National Research Council’s Board on Research Data and Information. Three of the Board’s sponsors are major federal library organizations-the Library of Congress, the National Library of Medicine, and the Institute for Museum and Library Services-and they each provide a different role and perspective concerning these issues.

The Board’s public symposium on the afternoon of 3 June 2010 will feature presentations on this set of topics by senior managers from these three federal library organizations, as well as from the Association of Research Libraries, which has examined the role of libraries for research data in some depth and whose members are institutions with a great deal at stake in this debate. The symposium will conclude with comments by two Board members, a university professor and researcher working in the data-intensive field of geographic information and a university professor of information science. The symposium will be moderated by Prof. Michael Lesk, Chair of the Board on Research Data and Information.

Michael Lesk, Rutgers University

Deanna Marcum, Library of Congress
Betsy Humphreys, National Library of Medicine
Joyce Ray, Institute for Museum and Library Services
Karla Strieb, Association of Research Libraries
Michael Goodchild, UC, Santa Barbara
Christine Borgman, UC, Los Angeles

Panel Discussion of Invited Speakers and Board Members
General discussion with the audience

USDA Waugh Meeting Room, 3rd Floor, South Lobby, 1800 M Street NW, Washington, DC
Thursday, June 3, 2010, 4:00 PM – 6:15 PM

The symposium is free and open to the public, but advance registration is required because of space limitations.

RSVP to Cheryl Levey at
For additional information, visit
or contact Paul Uhlir, the Board Director, at puhlir@nas.edu or 202-334-1531.

JISC Keeping Research Data Safe 2 Final Report

JISC has just released the final report of a major study of the costs of preserving research data. The details are below.

Clifford Lynch
Director, CNI


JISC is pleased to announce that the final report for Keeping Research Data Safe 2 (KRDS2) is now available from the JISC website. This KRDS2 study report presents the results of a survey of available cost information, validation and further development of the KRDS activity cost model, and a new taxonomy to help assess benefits alongside costs. The KRDS2 study was conducted by Charles Beagrie Ltd. and associates.

KRDS2 has delivered the following:

·         A survey of cost information for digital preservation, collating and making available 13 survey responses for different cost datasets;

·         The KRDS activity model has been reviewed and its presentation and usability enhanced;

·         Cost information for four organisations (the Archaeology Data Service; National Digital Archive of Datasets; UK Data Archive; and University of Oxford) has been analysed in depth and presented in case studies;

·         A benefits framework has been produced and illustrated with two benefit case studies from the National Crystallography Service at Southampton University and the UK Data Archive at the University of Essex.

One of the key findings on the long-term costs of digital preservation for research data was that the cost of archiving activities (archival storage and preservation planning and actions) is consistently a very small proportion of the overall costs and significantly lower than the costs of acquisition/ingest or access activities for all the case studies in KRDS2. As an example the respective activity staff costs for the Archaeology Data Service are Access (c.31%), Outreach/Acquisition/Ingest (c.55%), Archiving (c.15%).This confirms and supports a preliminary finding in KRDS1.

Full URL:

A range of supplementary materials in support of this report have also been made available on the KRDS project website. This includes the ULCC Excel Cost Spreadsheet for the NDAD service together with a Guide to Interpreting and Using the NDAD Cost Spreadsheet. The NDAD Cost Spreadsheet has previously been used as an exercise in digital preservation training events and may be particularly useful in training covering digital preservation costs. The accompanying Guide provides guidance to those wishing to understand and experiment with the spreadsheet.

Neil Grindley
Programme Manager
Digital Preservation & Records Management
1st Floor Brettenham House (South)
5 Lancaster Place
tel: 0203 006 6059
email: n.grindley@jisc.ac.uk

CNI Conversations – April recording available

The the archived audio recording of the April 15 CNI Conversations session is now available at http://conversations.cni.org/ (to subscribe to the audio feed add http://conversations.cni.org/feed to iTunes, or any podcatcher). This session includes a recap of the CNI Spring 2010 Membership Meeting by CNI Executive Director Clifford Lynch and Associate Director Joan Lippincott. Cliff also discusses the recent announcement by the Library of Congress to archive the Twitter database, an event on sustainable digital preservation held in Washington, DC on April 1st, and the e-journals summits convened by the National Academies, among other topics. Questions include the state of e-books with the advent of the iPad.

About CNI Conversations
CNI Conversations provides an opportunity for individuals from member institutions and organizations to take part in discussions on current topics with CNI Director Clifford Lynch and others; currently the events take place in audio-conference format. Real-time participation in CNI Conversations requires pre-registration, which is open only to those at member institutions and organizations; if you are interested in participating in CNI Conversations, please contact Jackie Eudell at jackie. We plan to continue to make audio or other records of these exchanges generally available after the event.

For questions or comments related to CNI Conversations, please contact CNI Associate Executive Director Joan Lippincott at Joan.

Report of Task Force on Sustainable Digital Preservation

The final report of the Task Force on Sustainable Digital Preservation (of which I am a member) is now available, and can be found at at the Task Force’s web site, http://brtf.sdsc.edu.

Clifford Lynch
Director, CNI

Research Data Access and Preservation Summit

CNI is a co-sponsor of this event.

Research Data Access and Preservation Summit

An ASIS&T Summit
Phoenix, AZ | Hyatt Regency | April 9-10, 2010

In cooperation with the Coalition for Networked Information

Register at https://www.asis.org/Conferences/IA10/rdap10regform.php
Early rates end 2/26

Researchers in all fields generate and analyze enormous quantities of digital data. In fields ranging throughout the sciences and humanities, managing, preserving, and sharing these data require substantial capital and human resources and new kinds of information professionals who are able to integrate technology, content, and policy skills. This summit aims to bring together leaders in data centers, laboratories, and libraries in different organizational and disciplinary settings to share ideas and techniques for managing, preserving, and sharing large-scale research data repositories with an eye toward achieving infrastructure-independent access and stewardship. The summit will engage three kinds of leaders: those from projects with experience in integrating high-performance technologies; those from large scale collaboratories in science, social science, and the humanities; and those from institutions coping with the challenges of integrating different technologies and data collections.

More information is at http://www.asis.org/Conferences/IA10/ResearchDataAccessSummit2010.html

NDIIPP Workshop on Storage Architectures

Materials from the Workshop Storage Architectures for Digital Preservation organized by the Library of Congress NDIIPP program, held on September 22-23, 2009 are available at http://www.digitalpreservation.gov/news/events/other_meetings/storage09/index.html

Note in particular the set of presentations on Data Integrity.  Each segment of the workshop included extensive discussion, and one point mentioned only in passing in the LC notes worth highlighting for the CNI community was a developing initiative within the US Federal Government and the High Performance Computing community addressing Resilient Computing — the design of systems that continue to function in useful ways even in the face of extensive component failures. Thusfar, much of the thinking in this area has focused on computational systems rather than storage systems (see, for example, the frightening report “Towards Exascale Resilience” at
http://jointlab.ncsa.illinois.edu/pubs/Toward_Exascale_Resilience.pdf and additional materials hosted at http://institutes.lanl.gov/resilience/).
These ideas are likely to be very important in future thinking about how to design digital preservation systems that minimize and constrain loss, rather than pursuing perfectly lossless systems, which are likely to be both technologically and economically unachievable at very large scale, as some of the presentations at the LC Symposium suggest.  CNI Director Clifford Lynch expanded a little bit on these ideas in the October 6, 2009 CNI Conversations (the audio file of this session is available at

Thanks to the Library of Congess for convening these meetings; they are a great service to the community.