CNI Spring 2023 Membership Meeting
Sheraton Denver Downtown Hotel
Please Check Back for Updates (Last updated 03/13/2023)
How and when will I find out if my proposal has been accepted?
Proposal submitters have been notified whether or not their proposal has been accepted as of Feb. 22nd. Please contact us if you have not heard back about your proposal.
What emails have been sent to presenters since I submitted my proposal?
- Sched speaker invites were sent on Mar. 13th.
- Instructions for submitting vaccination or test documentation were sent to all attendees by email on Mar. 9th.
- Session date/time emails were sent to presenters on Mar. 1st.
- Llightning round details (including the Dropbox link for slides) were sent to lightning round presenters on Mar. 1st.
- Proposal acceptance emails were sent as of Feb. 22nd.
What presentation guidelines should I keep in mind?
Meeting attendees include senior IT, computing, research and library administrators, publishing executives, government officials, and others with a high level of interest in and understanding of digital information issues.
- Each briefing (except lightning rounds) should include a generous amount of time for general discussion and questions.
- Project briefings are not intended to serve as marketing sessions for products or services.
- Feedback from prior meetings indicates that attendees strongly prefer that calls for collaboration and partnerships be made near the end of a session, after project descriptions/updates have been presented.
- If selected for a lightning session, please note that your session will be limited to seven minutes and a single presenter.
- The CNI presentation style generally includes slides; speakers typically do not read papers at our meetings.
- We encourage all speakers to make accessible presentations; this webinar on accessibility guidelines (via the Council on Library and Information Resources) is an excellent resource.
What is the presenting schedule at the meeting?
April 3, 2:45pm–6:10pm MT and April 4, 9:00am–2:00pm MT will be dedicated to the project briefings. Those presenting project briefings are expected to do so in-person; we will not have the capacity to facilitate remote presentations.
What technology and equipment will be available for presenters?
- CNI does not provide computers; if there are multiple presenters for your session, it is best to use one person’s computer to run all slides, to minimize time loss.
- The lightning round presentations are an exception, please refer to the lightning round section.
- CNI will provide a projector and an HDMI cable for connecting to the projector (Mac users: please bring your Apple video output dongle).
- For best results, please use an aspect ratio of 16:9 for your slides.
- Hotel Internet connections can be unreliable. It is preferable if you can capture what you need without a live connection.
- Contact Angelo Cruz (firstname.lastname@example.org) immediately with any questions or special requests re. A/V, Internet, or equipment (e.g. speakers).
I am a presenter; do I have to register?
Yes, speakers MUST register for this meeting by March 3. Speakers are invited to attend the full meeting (April 3-4). Registration information for speakers will be included in the acceptance email.
Please visit our Registration & Accommodations webpage for details on travel and booking your stay. We look forward to welcoming you!
How will the lightning round format work?
All lightning round sessions will take place on Monday, April 3, approximately 5:20-6:10pm MT. There will NOT be time for discussion at the end of this session; the reception will immediately follow. Additional guidelines:
- Lightning round presenters are required to submit their slides by March 24. Instructions will be sent via email.
- The slides will be combined into one deck and preloaded onto a CNI-provided laptop prior to the session.
- Slide naming convention: Presenter(s)LastName_LR_CNI23S
- 3-slide maximum (not including an optional title slide)
- Slide ratio of 16×9 is preferred
- 7-minute speaking time limit (you may use less time)
- 1 speaker limit
What health and safety guidelines are in place?
All attendees (including presenters) are required to provide proof of vaccination OR proof of a negative COVID-19 test. You are pre-cleared if you’ve attended any in-person CNI meeting since Dec. 2021. Instructions will be sent soon via email – please be on the lookout! Please consult the Health & Safety Guidelines webpage frequently for the most up-to-date information.
Will my session be recorded?
Your session will be recorded (unless all agree otherwise in advance) and videos will be made publicly available barring any unforeseen circumstances. CNI videos are released under a Creative Commons Attribution 4.0 International License.
Can my session materials/slides be posted on the CNI website so attendees & others can view them later?
Yes, please be sure to share your slides with us so we can add them to the meeting website after your session. We will send a Dropbox link via email. We recommended the following file naming convention: LastName_SessionTitle_CNISpring23. Please use an aspect ratio of 16:9 for your slides.
Whom should I contact regarding presenter questions?
Please contact Paige Pope, CNI communications coordinator, at email@example.com with any proposal or presenter questions.
Thank you for your contributions to CNI’s Spring 2023 Membership Meeting!
Code of Conduct
CNI is committed to maintaining a welcoming and inclusive environment for inquiry, constructive disagreement, and intellectual freedom and honesty. We do not tolerate personal attacks, harassment of any kind, violence, or disruptive behavior. Please be respectful of our community’s diversity and generous of others’ views. If you have concerns, please contact a member of the CNI staff.