A WORKSHOP FOR ARCHIVISTS, RECORDS MANAGERS
AND INFORMATION TECHNOLOGISTS
Office of the Vice President for Information Technology,
Indiana University andFynnette Eaton,
Smithsonian Institution Archives
|Thursday, November 18, 1999|
|10:00 AM|| Welcome|
Joan Lippincott, Coalition for Networked Information
Clifford Lynch, Coalition for Networked Information
|10:45 AM||Assumptions, Objectives, Schedule|
Gerry Bernbom, Fynnette Eaton
|11:00 AM||Participant Introductions and Major Issues|
Participants will introduce themselves and identify major issues related to electronic records and archives affecting their institution.
|11:45 AM||What Would Information Technologists Like Archivists to Know about What We Do? Gerry Bernbom What Would Archivists Like Information Technologists to Know about What We Do? Fynnette EatonThe facilitators will present their views on the nature of work in their respective fields, elucidate some terminology of their disciplines, and discuss key problems and issues from their perspectives.|
|1:30 PM||Major Issue Decision|
Small group discussion of one of the major issues identified earlier in the day.
|2:00 PM||Forces Affecting Collaboration|
Presentation and discussion of forces that encourage or impede collaboration.
|2:30 PM||Institutional Issues|
Small group discussion to identify issues of local, institutional significance to participants; reports to the large group.
|3:15 PM||Project Identification|
Institutional teams will identify 2 or 3 potential collaborative projects related to archives, electronic records, and information technology that are needed in their home institution.
|4:00 PM||Project Planning|
Facilitators will instruct groups on the process of beginning to construct a project plan to take back to the home institution and then team members will work together to begin to construct a plan for their institutional project.
Institutional teams will provide a status report to the full group of participants.
|5:00 PM||Conclusion of first day’s program|
|Friday, November 19, 1999|
|8:30 AM||Overview of the Day’s Agenda|
|8:45 AM||Major Issue Discussion|
Group discussion of one of the major issues identified over the course of the previous day.
|9:15 AM||Different Strengths|
Group discussion of what each team member brings to a digital archives project that is unique or different.
|9:30 AM||Preparation of Institutional Project Presentations|
Institutional teams will be given time to prepare a presentation for the full group of participants. The presentation will be an executive overview of the project, intended to be given to administrators at the home institution.
|10:15 AM||Presentation and Critiques of Institutional Projects|
Participants will present their institutional plan and their peers will provide advice.
|11:30 AM||Partnership / Collaboration: What Makes It Work?|
An overview of the key characteristics of successful collaborations or partnerships, as identified by major organizational behavior researchers, and a group discussion about implementing collaboration at the home institution.
|1:00 PM||Continuation of Institutional Projects and Critiques|
|1:30 PM||Institutional Team Project Action Items|
Institutional teams will be given time to develop a list of action items for their project to use back at the home institution.
|2:00 PM||Future Collaborations, Wrap-up, Evaluation|
Barbara Allen, CIC and Joan Lippincott, CNI will lead a discussion of possible future collaborative projects. Facilitators and participants will provide closing comments and participants will complete an evaluation form.
|3:00 PM||Conclusion of Workshop|