CNI Fall 2026 Membership Meeting
December 10-11, 2026
Grand Hyatt Washington, Washington, DC
How and when will I find out if my proposal has been accepted?
Proposal acceptance notifications were sent via email in late October.
What emails have been sent to presenters since I submitted my proposal?
- As of 11/7: Notification of session date/time sent
- As of 10/26: Proposal acceptance emails
What presentation guidelines should I keep in mind?
- Speakers are responsible for introducing their sessions (except plenaries), keeping time, ensuring ALL speakers (if multiple) have sufficient time to present—PLEASE BE RESPECTFUL OF YOUR CO-PRESENTERS’ SPEAKING TIME. Time assignments are inclusive of Q&A—please be sure to end presentations allowing ample time for Q&A (at least 10-15 minutes). Speakers are responsible for bringing their session to a close at the designated time and should encourage continued conversations outside of meeting rooms during the breaks to allow the next session adequate set-up time.
- Meeting attendees include senior IT, computing, research, and library administrators; publishing executives; government officials; funders; faculty; researchers; and others with a high level of interest in and understanding of digital information issues in higher education and research.
- Each briefing should include a generous amount of time (10–15 minutes) for discussion and questions.
- Marketing sessions for products or services, including non-profit services, are not appropriate.
- Attendees strongly prefer that calls for collaboration and partnerships be made near the end of a session, after project descriptions/updates have been presented.
- The CNI presentation style generally includes slides; speakers typically do not read papers at our meetings.
- We encourage all speakers to make accessible presentations; this webinar on accessibility guidelines (via the Council on Library and Information Resources) is an excellent resource.
What is the presenting schedule at the meeting?
December 10, 2:30 pm–6:15 p.m. ET and December 11, 9:00 am–2:30 p.m. ET will be dedicated to the project briefings. Those presenting project briefings are expected to do so in person; we will not have the capacity to facilitate remote presentations.
What technology and equipment will be available for presenters?
- CNI does not provide computers; if there are multiple presenters for your session, it is best to use one person’s computer to run all slides, to minimize time loss.
- Speakers are expected to bring their own laptops and to run their slides.
- CNI will provide a projector and an HDMI cable for connecting to the projector (Mac users: please bring your Apple video output dongle).
- For best results, please use an aspect ratio of 16:9 for your slides.
- Your laptop audio port can be connected to the audio speakers for presentations that have audio needs.
- Hotel Internet connections can be unreliable. It is preferable if you can capture what you need without a live connection.
- CNI will be using StreamText.net to provide optional realtime captioning for audience members; the transcripts will not be recorded/retained.
- Contact Angelo Cruz ([email protected]) immediately with any questions or special requests re. A/V, Internet, or equipment.
I am a presenter; do I have to register?
Yes, speakers MUST register for the meeting. Speakers are invited to attend the full meeting (December 10–11). Registration information for speakers will be included in the proposal acceptance email. If a speaker has already registered as a guest or member representative, you do not need to register again as a speaker.
Please visit our Registration & Accommodations webpage for details on travel and booking your stay.
Is there a speaker orientation?
Yes, speakers are invited to attend an optional virtual orientation on November 12, 3–4 p.m. ET. Zoom details will be sent via email. The orientation will provide a brief overview of session format and then provide ample time for speaker questions.
Will my session be recorded?
Your session will be recorded (unless all agree otherwise in advance) and videos will be made publicly available barring any unforeseen circumstances. CNI videos are released under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International.
Can my session materials/slides be posted on the CNI website so attendees & others can view them later?
Yes, please be sure to share your slides with us so we can add them to the meeting website after your session. Shortly before the meeting, we will send a Dropbox link via email. After the meeting, we will also send instructions to upload your slides to Zenodo (optional). We recommended the following file naming convention: LastName_CNIFall26. Please use an aspect ratio of 16:9 for your slides.
Whom should I contact regarding presenter questions?
Please contact Paige Pope, CNI communications manager, at [email protected] with any proposal or presenter questions.
Thank you for your contributions to CNI’s Fall 2026 Membership Meeting!
Code of Conduct
CNI is committed to maintaining a welcoming and inclusive environment for inquiry, constructive disagreement, and intellectual freedom and honesty. We do not tolerate personal attacks, harassment of any kind, violence, or disruptive behavior. Please be respectful of our community’s diversity and generous of others’ views. If you have concerns, please contact CNI staff.
