Everyday Electronic Materials in Policy and Practice

Everyday Electronic Materials in Policy and Practice


Katherine B. Kott
Manager of Strategic Digital Projects and Organizational Development
Stanford University

This project briefing will describe the policy, procedural, and technical infrastructure developed to process Everyday Electronic Materials (EEMs) for Stanford Libraries collections. EEMs are those digital materials that are distributed by posting on Web sites, or through email notification to scholars and bibliographers; those items that selectors come across in the course of doing their everyday work. The project has been a successful collaboration between Public Services, Technical Services, and Digital Library Systems and Services and has produced results that may be adopted and adapted for use by other libraries including:

  • Policies and procedures for collecting and processing EEMs
  • A clear framework for managing copyright issues associated with digital material distributed via the Web, and for applying access policies that are consistent with redistribution rights
  • Training events and material for selectors and technical services staff
  • A Web-based tool to support selector and staff processing of EEMs via a lightweight workflow
  • Integration with the current integrated library system (ILS) and traditional ILS-based processes
  • Integration with other components of Stanford’s digital library infrastructure, including its preservation repository, discovery systems and “digital stacks” delivery environment


Handout (MS Word)
Handout (PowerPoint)

Presentation (PowerPoint)


  1. […] 1 file in order to save it in the Stanford Digital Repository (for more on that workflow, see the briefing of Everyday Electronic Materials (EEMs) that my colleague Katherine Kott did at CNI in Fall, 2010). But because it was posted as a […]

  2. […] in the Stanford Digital Repository — I submit digital fugitives regularly as part of our Everyday Electronic Materials (EEMs) program. There’s so much more useful information in that record, including multiple authors, subject […]

  3. […] studies describing ways that librarians could build digital govt documents collections (including Everyday Electronic Materials (EEMs), LOCKSS-USDOCS, and Archive-it). Thanks again to Miriam Childs, Stephanie Braunstein and the rest […]

Last updated:  Saturday, September 3rd, 2011