Everyday Electronic Materials in Policy and Practice

Everyday Electronic Materials in Policy and Practice


Katherine B. Kott
Manager of Strategic Digital Projects and Organizational Development
Stanford University

This project briefing will describe the policy, procedural, and technical infrastructure developed to process Everyday Electronic Materials (EEMs) for Stanford Libraries collections. EEMs are those digital materials that are distributed by posting on Web sites, or through email notification to scholars and bibliographers; those items that selectors come across in the course of doing their everyday work. The project has been a successful collaboration between Public Services, Technical Services, and Digital Library Systems and Services and has produced results that may be adopted and adapted for use by other libraries including:

  • Policies and procedures for collecting and processing EEMs
  • A clear framework for managing copyright issues associated with digital material distributed via the Web, and for applying access policies that are consistent with redistribution rights
  • Training events and material for selectors and technical services staff
  • A Web-based tool to support selector and staff processing of EEMs via a lightweight workflow
  • Integration with the current integrated library system (ILS) and traditional ILS-based processes
  • Integration with other components of Stanford’s digital library infrastructure, including its preservation repository, discovery systems and “digital stacks” delivery environment


Handout (MS Word)
Handout (PowerPoint)

Presentation (PowerPoint)


Last updated:  Saturday, September 3rd, 2011