Associate Vice President, Electronic Library
Assistant Director for Digital Projects, Electronic Library
The Riley Digitization Center at Baylor University manages many projects throughout the year, digitizing thousands of items and hundreds of thousands of pages ranging from medieval manuscripts, hand-written correspondence and journals, historical maps, 19th century sheet music, rare gospel music recordings, and more. This presentation will focus on the use of rigorous standards and data formats in a structured project management environment to ensure that all data and metadata are created and stored in a sustainable, replicable, interoperable, and extensible system. The management of numerous parallel projects at the individual item level with an infrastructure built to handle quality control, data flow, multi-format processing and preservation, with staff ranging from interns, graduate and undergraduate students, project-specific temporary workers, and a few full-time positions, requires the use of robust project management tools available for reporting and data entry at all digitization and processing workstations.
To handle high-volume throughput, track project status, manage source materials, and ensure a high level of quality, the Digital Projects Group developed and maintains a distributed project infrastructure that supports extensive and complex workflows. Unable to identify a single tool that met all of the needs and requirements, the Riley Center utilizes a collection of tools, many of them free, such as Google Docs (Spreadsheets and Documents), Linux utilities, BaseCamp, Evernote, and DropBox. This presentation will address Baylor’s implementation of the variety of tools and procedures used to manage digitization projects at the Riley Digitization Center, including lessons learned and opportunities for growth, to help others build a framework of inexpensive tools to organize and manage digitization projects large and small.