A WORKSHOP FOR ARCHIVISTS, RECORDS MANAGERS
AND INFORMATION TECHNOLOGISTS
Office of the Vice President for Information Technology,
Indiana University andFynnette Eaton,
Smithsonian Institution Archives
|Monday, June 21, 1999|
|9:00 AM||Welcome, Assumptions, Objectives, Schedule|
|9:20 AM||What Would Information Technologists Like Archivists to Know about What We Do? Gerry Bernbom What Would Archivists Like Information Technologists to Know about What We Do? Fynnette EatonThe facilitators will present their views on the nature of work in their respective fields, elucidate some terminology of their disciplines, and discuss key problems and issues from their perspectives.|
|10:00 AM||Participant Introductions and Work Issues|
|10:30 AM||Introductions and Work Issues, continued|
|11:15 AM||Major Issues Affecting Institutions|
Brainstorm to identify major issues or forces in organizations involving information and information management.
|11:30 AM||Major Issue Discussion|
Small group discussion of one of the major issues identified in the previous session.
|12:00 noon||Discussion of Background Articles|
The facilitators will lead a discussion of the major themes of the articles in the background readings.
|1:30 PM||Forces Affecting Collaboration|
Presentation and discussion of forces that encourage or impede collaboration.
|2:00 PM||Institutional Issues|
Small group discussion to identify issues of local, institutional significance to participants; reports to the large group.
|2:45 PM||Project Identification|
Institutional teams will develop a list of 3-5 potential collaborative projects related to the preservation of digital records and archives that are needed in their home institution.
|3:30 PM||Project Planning|
Facilitators will instruct groups on the process of beginning to construct a project plan to take back to the home institution and then team members will work together to begin to construct a plan for their institutional project.
Institutional teams will provide a status report to the full group of participants.
|5:00 PM||Conclusion of first day|
|Tuesday, June 22, 1999|
|9:00 AM||Overview of the Day’s Agenda|
|9:15 AM||Major Issue Discussion|
Small group discussion of one of the major issues identified over the course of the previous day.
|9:45 AM||Different Strengths|
A small group discussion of what each team member brings to a digital archives project that is unique or different.
|10:00 AM||Preparation of Institutional Project Presentations|
Institutional teams will be given time to prepare a presentation for the full group of participants. The presentation will be an executive overview of the project, intended to be given to administrators at the home institution.
|10:45 AM||Presentation and Critiques of Institutional Projects|
Participants will present their institutional plan and their peers will provide advice.
|1:00 PM||Continuation of Institutional Projects and Critiques|
|1:45 PM||Partnership / Collaboration: What Makes It Work?|
An overview of the key characteristics of successful collaborations or partnerships, as identified by major organizational behavior researchers, and a group discussion about implementing collaboration at the home institution.
|2:30 PM||Continuation of Institutional Projects and Critiques|
|3:00 PM||Institutional Team Project Action Items|
Institutional teams will be given time to develop a list of action items for their project to use back at the home institution.
|3:15 PM||Wrap-up, Evaluation|
Facilitators and participants will provide closing comments and participants will complete an evaluation form.
|4:00 PM||Conclusion of Workshop|