CNI Spring 2024 Membership Meeting
March 25-26, 2024
Westin San Diego Gaslamp Quarter
How and when will I find out if my proposal has been accepted?
Proposal submitters will be notified whether or not their proposal has been accepted at the end of February.
What emails have been sent to presenters since I submitted my proposal?
- Proposal acceptances have been sent to all presenters.
What presentation guidelines should I keep in mind?
- Meeting attendees include senior IT, computing, research, and library administrators; publishing executives; government officials; funders; faculty; researchers; and others with a high level of interest in and understanding of digital information issues in higher education and research.
- Each briefing (except lightning rounds) should include a generous amount of time (10–15 minutes) for discussion and questions.
- Project briefings are not intended to serve as marketing sessions for products or services. Presentations that are promotional in nature, including for non-profit services or initiatives, are not appropriate.
- Attendees strongly prefer that calls for collaboration and partnerships be made near the end of a session, after project descriptions/updates have been presented.
- Speakers are responsible for introducing their sessions (except lightning round and plenaries), keeping time, ensuring ALL speakers (if multiple) have sufficient time to present—PLEASE BE RESPECTFUL OF YOUR CO-PRESENTERS’ SPEAKING TIME. Time assignments are inclusive of Q&A—please be sure to end presentations allowing ample time for Q&A (at least 10-15 minutes). Speakers are responsible for bringing their session to a close at the designated time and should encourage continued conversations outside of meeting rooms during the breaks to allow the next session adequate set-up time.
- If selected for a lightning session, please note that your session will be limited to five minutes and a single presenter.
- The CNI presentation style generally includes slides; speakers typically do not read papers at our meetings.
- We encourage all speakers to make accessible presentations; this webinar on accessibility guidelines (via the Council on Library and Information Resources) is an excellent resource.
What is the presenting schedule at the meeting?
March 25, 2:45 pm–6:10 pm PT and March 26, 9:00 am–2:00 pm PT will be dedicated to the project briefings. Those presenting project briefings are expected to do so in person; we will not have the capacity to facilitate remote presentations.
What technology and equipment will be available for presenters?
- CNI does not provide computers; if there are multiple presenters for your session, it is best to use one person’s computer to run all slides, to minimize time loss.
- The lightning round presentations are an exception, please refer to the lightning round section.
- CNI will provide a projector and an HDMI cable for connecting to the projector (Mac users: please bring your Apple video output dongle).
- For best results, please use an aspect ratio of 16:9 for your slides.
- Your laptop audio port can be connected to the audio speakers for presentations that have audio needs.
- Hotel Internet connections can be unreliable. It is preferable if you can capture what you need without a live connection.
- Contact Angelo Cruz (firstname.lastname@example.org) immediately with any questions or special requests re. A/V, Internet, or equipment (e.g. speakers).
I am a presenter; do I have to register?
Yes, speakers MUST register for this meeting by February 23rd. Speakers are invited to attend the full meeting (March 25–26). Registration information for speakers will be included in the acceptance email.
Please visit our Registration & Accommodations webpage for details on travel and booking your stay. We look forward to welcoming you!
The lightning round session will occur on Monday, March 25, at approximately 5:20-6:10 p.m. PT. There will NOT be time for discussion at the end of this session; the reception will immediately follow. Additional guidelines:
- Lightning round presenters are required to submit their slides by December 1st. Instructions will be sent via email.
- The slides will be combined into one deck and preloaded onto a CNI-provided laptop prior to the session.
- Slide naming convention: Presenter(s)LastName_LR_CNI24S
- 6-slide maximum (including an optional title slide)
- Slide ratio of 16×9 is preferred
- 5-minute speaking time limit (you may use less time)
- 1 speaker limit
What health and safety guidelines are in place?
We have discontinued the COVID vaccination verification (and more recent test-out option) we have been using for recent meetings. As always, our spring 2024 meeting will adhere to all local public health regulations. In the absence of local mandates (which we are not expecting), face masks are welcome but not required; we understand that attendees are in different places on this. As the meeting date nears, we will update the website accordingly with any changes. Consult the Health & Safety section for the most up-to-date information.
Will my session be recorded?
Your session will be recorded (unless all agree otherwise in advance) and videos will be made publicly available barring any unforeseen circumstances. CNI videos are released under a Creative Commons Attribution 4.0 International License.
Can my session materials/slides be posted on the CNI website so attendees & others can view them later?
Yes, please be sure to share your slides with us so we can add them to the meeting website after your session. Shortly before the meeting, we will send a Dropbox link via email. We recommended the following file naming convention: LastName_SessionTitle_CNISpring24. Please use an aspect ratio of 16:9 for your slides.
Whom should I contact regarding presenter questions?
Please contact Paige Pope, CNI communications coordinator, at email@example.com with any proposal or presenter questions.
Thank you for your contributions to CNI’s Spring 2024 Membership Meeting!
Code of Conduct
CNI is committed to maintaining a welcoming and inclusive environment for inquiry, constructive disagreement, and intellectual freedom and honesty. We do not tolerate personal attacks, harassment of any kind, violence, or disruptive behavior. Please be respectful of our community’s diversity and generous of others’ views. If you have concerns, please contact a member of the CNI staff.